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SPEND MANAGEMENT Software
Manage your business spend with visibility & control
Gain visibility into spending for your entire company, control budgets, and monitor business expenses with our spend management platform and corporate cards.
Rated 4.5 out of 5 on G2
Rated 4.7 out of 5 on Trustpilot
Real-time insights
Know exactly what employees are spending and where with real-time transaction data and departmental balances for budgetary control.
Tiered approvals
Request and allocate funds with tiered approval processes to reflect your business structure and hierarchy.
Spend policy enforcement
Ensure compliance with internal spending policies with in-platform merchant controls, the ability to set custom spending limits, and ATM blocks.
Our platform makes spend management
easy & efficient
- Prevent unauthorised spending - With account roles based on responsibilities, funds requests, and real-time transaction data, know exactly what teams are spending and where.
- Granular control - Break down budgets by department, project, and more with Balances to create a natural, granular reporting framework, ready for your finance team.
- Seamless account matching - Integrate with accounting software such as Xero and automatically export purchase data, eliminating manual processes.
Unlimited users on all plans
Pay monthly
Pay yearlySAVE 17%
BUSINESS
Up to 20 cards
Yearly pricing: was £300, now £250 per year. Save 17 percent.€420
€350 yearly
SAVE 16.67%Monthly pricing: £25 per month.
€35 monthly
- Issue up to 20 physical cards
- Unlimited platform users
- Up to 50 virtual cards - free
- Free to use in 20 major currencies
- €10 per physical card - one-off fee
- Cash withdrawals - €1.50
BUSINESS PLUS
21-50 cards
€500 yearly
SAVE 16.67%Yearly pricing: was £420, now £350 per year. Save 17 percent.€50 monthly
Monthly pricing: £35 per month.- Issue up to 50 physical cards
- Unlimited platform users
- Up to 100 virtual cards - free
- Free to use in 20 major currencies
- €10 per physical card - one-off fee
- Cash withdrawals - €1.50
Key spend management features
Control budgets
Control spending with custom, individual limits that can be set by day, week, month, or even by lifetime for greater control over spend.
Global acceptance
Enable corporate spending around the world with Equals physical cards, which can be used in over 190 countries, wherever Mastercard is accepted.
Set virtual cards
Simplify online purchases with instant-issue virtual cards and reduce the potential for fraud with single-use card details
Real-time expenses
Track all employee expenses with real-time visibility in one place to ensure no overspending or misallocation of funds.
Multi-currency spend
Handle international spending and operations easily, with multi-currency purchase cards and the ability to manage 23 currencies without conversion.
Multi-departmental use
Serve various departments under a single system with unlimited users, multi-account login, and restricted access based on business responsibilities or role.
Our spend management solution gives you real control
With our online platform and expense cards, managing your team’s spending is effortless and efficient.
Maintain full control and visibility over every transaction with real-time data at your fingertips. Track exactly what’s being purchased and where funds are going, ensuring compliance with customisable spending limits that can be set daily, weekly, monthly, or for the entire project.
Our platform guarantees that every purchase aligns with your budget, no matter how decentralised your operations may be.
What is spend management software?
Spend management software is a digital solution designed to help organisations control, monitor, and optimise their business spending. These systems integrate various aspects of expense management, budgeting, and analysis into a single platform, providing a comprehensive view of an organisation's financial activities.
What is the difference between spend management and expense management?
Spend management and expense management are related but distinct concepts in financial oversight, each focusing on different aspects of an organisation's financial activities.
Expense management refers to the process of tracking, auditing, and (if required) reimbursing employee-initiated expenses. Spend management, on the other hand, encompasses a broader scope, focusing on controlling and optimising an organisation's overall spending. However, as Equals fulfils both these requirements, it can be considered as a solution for both expense and spend management.
Why is spend management important?
Spend management is crucial for organisations because it directly impacts financial health and operational efficiency.
By systematically controlling and optimising spending, businesses can ensure that resources are allocated effectively, allowing for informed decisions, avoiding unnecessary costs, and maximising value from every penny spent.