Managing expenses for internal tech services

Euan Robb


In today's fast-paced business environment, managing expenses for internal tech services is not just about keeping costs under control, but also about driving efficiency and innovation. For UK businesses, the challenge is finding the right balance between investing in technology and maintaining financial health. Equals Money answers this challenge, offering an online platform and expense cards tailored to streamline your tech expense management.

About Equals Money

Understanding the challenges in managing tech expenses

Tech services, whether for software development, cloud computing, or IT support, form the backbone of modern enterprises. However, the diverse nature of these expenses – ranging from one-off purchases to recurring subscriptions – can create significant administrative burdens. Businesses often grapple with issues like:

  1. Tracking variable costs: Tech expenses can vary widely, making budgeting and forecasting a complex task.
  2. Ensuring compliance: Keeping up with financial regulations and internal policies is crucial.
  3. Optimising cash flow: Managing the timing and size of tech expenses to maintain healthy cash flow.

The Equals Money advantage

Equals Money stands out as a comprehensive solution to these challenges. Here's how:

  1. Real-time expense monitoring: With the Equals Money platform, track your tech expenses as they happen. This immediate visibility helps in making informed decisions quickly.
  2. Instant-issue: Instantly generate virtual Equals Money cards for each purchase, online subscriptions, and more to provide an extra layer of security when it comes to card details.
  3. Customisable controls: Set individual spending limits and restrictions on your Equals Money cards, ensuring compliance and preventing budget overruns.
  4. Seamless integration: The platform integrates with your existing accounting software (Xero), ensuring a unified approach to financial management.

Strategies for effective tech expense management

  1. Budget wisely: Use historical data and predictive analytics tools to forecast tech expenses accurately and implement spending limits within the Equals Money platform to stay on budget.
  2. Focus on ROI: Regularly evaluate the return on investment for your tech services to ensure they align with your business goals.
  3. Stay Informed: Keep on top of all departmental spending with Equals Money's centralised platform, breaking down budgets and allowances as needed.

The role of Equals Money’s cards in tech expense management

Equals Money’s card products are designed to offer control and flexibility. Use these cards to pay for tech services, track expenses in real-time, and benefit from detailed transaction data that simplifies reconciliation.


In conclusion, managing expenses for internal tech services demands a strategic approach, and Equals Money provides the tools and insights necessary to excel in this area. With its intuitive platform and versatile card products, Equals Money is not just a service provider but a partner in your financial journey.

Expense management

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