Top tips for booking a Christmas party: Managing festive expenses

Euan Robb

The festive season is the time for joy, celebration, and, of course, the much-anticipated Christmas party. Whether you're a seasoned event planner or this is your first time on the merry-go-round of festive planning, booking the perfect Christmas party requires a dash of creativity, a sprinkle of organisation, and a reliable financial tool to manage expenses effectively.

This is where Equals Money's prepaid cards come into play, ensuring your festive expenditures are seamless and stress-free. Here are our top tips to help you book a Christmas party that will jingle all the way to success!

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Start planning early

The early bird catches the worm, or in this case, the best venues and suppliers. Starting your Christmas party planning early can save you from last-minute hassles and often gets you the best deals. Aim to begin your search for venues and vendors at least several months in advance to ensure you have your pick of the lot.

Set a budget with Equals Money

Before visions of sugarplums dance in your head, set a realistic budget. Equals Money's prepaid cards allow you to budget your party spending effectively with Balances, Shared cards, and customisable spending and transaction limits, ensuring you track every pound spent and stay on financial track. This not only simplifies expense management but also provides transparency for all party-related expenditures.

Choose the right venue

The venue sets the stage for your Christmas party. When selecting, consider the size, location, accessibility, and the ambiance. A venue that encapsulates the festive spirit will add to the experience. Remember, Equals Money's prepaid cards can be used to secure bookings instantly, accepted in over 190 countries (wherever Mastercard is accepted), making the reservation process as smooth as ice-skating on a frozen lake.

Get creative with themes

A unique theme can transform your Christmas party from a standard get-together into a winter wonderland extravaganza. Whether you opt for a classic White Christmas theme or something more avant-garde like a Christmas masquerade ball, ensure your theme is woven through every element of the party.

Catering to remember

Food and drink are at the heart of any good party. When it comes to your Christmas soiree, work with caterers who offer festive menus with seasonal ingredients. Use Equals Money's prepaid cards to handle deposits and payments effortlessly, say goodbye to managing receipts and reimbursements.

Entertainment that sparkles

Entertainment is key to a memorable Christmas party. Whether it’s a DJ, live band, or even a photo booth, book something that will keep your guests entertained and in the festive spirit. Use your Equals Money card to secure these services early, ensuring you don't miss out on top-notch entertainment.

Send invitations early

The festive period is a busy time for everyone, so get your invitations out early. Digital invitations are not only cost-effective but also eco-friendly. Plus, with online RSVPs, you can keep a digital tally of who's coming.

Organise transport

Consider the logistics of how your guests will travel to and from the venue. Organising transport can be a thoughtful touch, and with Equals Money prepaid cards, booking minibuses or arranging shared taxi services can be done without the headache of cash transactions.

Safety first

Ensure that your party is not just fun, but also safe. This means considering responsible drinking options, security, and first aid. Equals Money cards can be used to book professional security services and medical staff to keep your event incident-free.

Final thoughts

Booking a Christmas party is an exciting venture. By following these tips and utilising Equals Money's prepaid cards for expense management, you're setting the stage for a festive celebration that's both dazzling and organised. Remember, the key to a successful event lies in the details and the peace of mind that comes with knowing your finances are under control.

Equals Money offers you that serenity, so you can focus on what truly matters – celebrating the festive season with colleagues, friends, and loved ones. Get ready to spread the holiday cheer with an unforgettable Christmas party, and let Equals Money handle your expense management.

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