Receipt Scanner Apps - Scan & Track Business Receipts Automatically

Euan Robb
Content Manager at Equals Money
min read
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The importance of keeping track of business receipts

Keeping track of business receipts is crucial for financial record-keeping and efficient expense management.

In terms of financial record-keeping, business receipts provide a clear and accurate picture of expenses, which is vital for business-wide budgeting, forecasting, and decision-making. They also serve as proof of purchase and can be used to reconcile accounts and verify transactions.

Additionally, for tax purposes, business receipts serve as evidence of deductible expenses, helping to reduce the taxable income. Without receipts, certain expenses may be disallowed, resulting in potential penalties and interest.

Scanned, digital receipts offer a convenient way to organise and store receipt details for future reference. Expense management platforms that offer attachment uploads or receipt scanning capabilities, along with integrations for popular accounting software, enable easy access and retrieval of receipt images, reducing the risk of loss or damage. Organising business transactions with digitised receipts can further streamline the expense process and facilitate efficient record-keeping. 

In summary, keeping track of business receipts is essential for effective expense management, analysis, maintaining accurate financial documentation, and tax compliance. Scanned, digital versions of receipts offer a practical solution for organisation and storage, ensuring accessibility and reliability for future reference.


Benefits of using receipt scanner apps

Keeping track of receipts and managing your business expenses can be a tedious and time-consuming task. However, with the advancement of technology, receipt scanner apps and expense platforms with the ability to upload receipt files or attachments, have made this process much more efficient and convenient.

These platforms and apps allow users to easily scan, photograph, and store their receipts digitally, providing a number of benefits such as improved organisation, real-time expense tracking, and the ability to easily access and retrieve important receipts whenever needed.


Convenience and time savings

Using a receipt-scanning app can revolutionise the way you handle your financial records. By simply scanning or photographing your physical receipts and archiving them, you can have quick access to all your proof of spending and purchase in one convenient place.

The time-saving benefits of this are extensive. No longer will you have to dig through shoeboxes of receipts or scroll through endless emails to find a specific purchase. With all your receipt files easily accessible in one place, you can quickly locate and provide evidence of costs to others without wasting precious time.

This level of convenience streamlines the process of managing and tracking expenses. Whether it's for departmental budgeting or for business-wide purposes, having all your receipts neatly organised in one, central platform can save you countless hours of searching and compiling.


Saving time with receipt tracking and upload

Are you tired of sifting through piles of receipts to find the one you need? With the help of attachment uploads and receipt-scanning features, you can now save time by associating specific transactions with digital proof of purchases. By using receipt scanning software, specialised apps, and expense platforms you can easily capture and categorise receipts, making it simple to find them when needed. From business expenses such as grocery receipts for food purchases to personal purchases, this can help you stay organised and save valuable time.


Accuracy and organisation

Scanning receipts can significantly aid in organising financial records and ensuring their accuracy. By using scanning technology, individuals can easily digitise their paper receipts and store them in an organised manner. This allows for quick and easy access to documents, making it easier to track spending and reconcile with bank statements or transaction data.

Furthermore, photographing or scanning receipts can reduce the likelihood of human error when documenting spending and bank statements. Manual data entry can often lead to mistakes, but by using scanning and upload features, the risk of human error is minimised. This can result in more accurate financial records and prevent discrepancies in business records.

The process of using scanning technology to maintain organised and accurate financial operations involves simply scanning or capturing the receipts and saving the digital files in a systematic manner, such as by date or category or simply attached to specific transactions. There are also various apps and software available that can streamline this process, making it even more efficient.

In conclusion, scanning receipts is a convenient and effective method for organising financial records, ensuring accuracy, and reducing the likelihood of human error. It is a valuable tool for individuals and businesses alike to better manage their finances.


Tagging transactions for easy record retrieval

Organising receipts is essential for managing expenses and taxes. Categorising and tagging purchase transactions for easy retrieval can save time and hassle when it comes to finding specific expenses or providing documentation for tax purposes. By properly capturing and storing receipts, whether it's for business expenses, personal expenses, or different types of purchases, and then tagging them with attachments showing proof of purchase, businesses can quickly access and track their spending.

This process can also help with budgeting and financial planning by providing a clear overview of where money is being spent. Whether using a digital system or physical filing method, the importance of categorising and tagging receipts for easy retrieval cannot be overstated.


Uploading receipts on the Equals Money platform

Say goodbye to crumpled receipts and physical documents when keeping track of business-wide expenses with Equals Money's attachment uploads, available on desktop via web browser or mobile device via the Equals Money app.


What are attachments?

Attachments in the Equals Money platform allow you to upload documents to give more details on purchases. You may wish to upload photos of receipts, invoices, or other documents that give more information about what was expensed. The account roles "owners", "admins", "viewers", and "accountants" can view all uploaded attachments on the account. "Payers" and "users" can view their own attachments and any from Balances they're a user on.

The maximum file size for an attachment is 5MB. You can upload up to 10 attachments per transaction. The accepted file types are jpg, jpeg, png, pdf, and eml.


How do I upload expense receipts?

To upload a receipt, first photograph it using your mobile device's camera or scan it by using a portable document scanner. Then simply find the transaction you want to attach the receipt photo to, you can do this by going to the transactions page and using the search function to find the relevant transaction.

Once you have found the transaction, click on it, and a panel will appear showing you more information on the transaction. On the panel, there is a box where you can click on “Add attachment” which will allow you to choose files from your system to upload.

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About the author
Euan Robb
Small bio goes here where we talk about professional interests and predictions of where our industry goes.

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