Is A Prepaid Card The Best Option For My Business Travel Expenses?

Euan Robb
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Content Manager at Equals Money
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5
min read
Publish date
17/03/24

When it comes to managing business travel expenses, finding a suitable prepaid card can offer significant advantages over traditional payment methods. Prepaid cards provide a convenient, secure, and cost-effective way to handle transactions on the go, allowing businesses and employees to streamline expense tracking and control spending more efficiently.

In this article, we'll explore the benefits of using prepaid cards as well as the key factors to consider when choosing a prepaid card for your business travel needs, ensuring you make an informed decision that supports your company's financial health and operational efficiency.

 

Prepaid cards and their benefits for business travel

For companies and employees, prepaid cards are an innovative financial tool that offers numerous benefits for business travel. These cards can be loaded with funds beforehand and used for various purposes during trips, providing convenience, security, and overall peace of mind.

One significant advantage of prepaid cards for business travel is their ability to be used for everyday spending and cash withdrawals abroad. Travellers can simply tap their card at merchants or withdraw money from ATMs, avoiding the need to carry large sums of cash. This feature not only eliminates the risk of losing cash but also removes the logistical issues associated with handling different currencies.

Moreover, prepaid cards offer utmost convenience, as they are widely accepted worldwide. Whether in bustling metropolitan cities or remote destinations, these cards can be used without any hassle. Additionally, multi-currency prepaid cards also enable users to hold and spend across multiple currencies, making international transactions and global travel expenses both seamless and potentially cost-effective.

Security is another paramount benefit of prepaid cards for business travel. These cards come with security features such as PIN protection and the ability to freeze or block the card in case of theft or loss. This significantly reduces the risk of fraudulent transactions and offers peace of mind to business travellers.

 

Foreign exchange rates and foreign transactions

a prepaid multi-currency card offers a convenient and secure way to carry multiple currencies while traveling abroad. When using a prepaid currency card while abroad, it's important to be aware of the exchange rates and any fees associated with spending in local currencies.

Exchange rates can vary over time due to changes in the global financial market. By topping up or loading a card with the current exchange rate, travellers can avoid potential fluctuations and uncertainties in the future. This means that the exchange rate at the time of loading the card will be applicable throughout the duration of its use, allowing travellers to accurately budget their expenses.

Prepaid multi-currency cards, sometimes referred to as a prepaid travel card, often support a wide range of currencies, which can include but are not limited to US dollars, euros, British pounds, and more. Each currency has its own exchange rate, which should be checked before deciding which currency to load on the card, as some rates may be more favourable than others.

In addition to exchange rates, there may be certain fees or charges associated with a prepaid travel card when used for spending abroad. These can include foreign transaction fees, foreign ATM withdrawal fees, and more. It's crucial to read the terms and conditions provided by the card provider or issuer to understand these fees and plan accordingly to avoid unnecessary costs.

 

In conclusion, prepaid cards and in particular multi-currency prepaid cards, have transformed the way business travellers handle their overseas spending and expenses abroad. Offering convenience, security, local currencies, and worldwide acceptance, these cards enable users to enjoy their journeys without worrying about the logistics and security concerns associated with cash spending.

 

Factors to consider when choosing a prepaid card

As mentioned, when it comes to managing finances and making convenient purchases, prepaid cards have become increasingly popular.

However, with the plethora of prepaid cards available, it is essential to consider certain factors before choosing the one that best aligns with your financial requirements and preferences.

Factors to consider when choosing a prepaid card:

  • Fees - One of the crucial factors to consider when selecting a prepaid card is the fee structure associated with it. Different prepaid cards may have varying fee structures, including monthly maintenance fees, transaction fees, ATM withdrawal fees, reloading fees, replacement card fees, and inactivity fees. It is important to compare these fees across different prepaid cards to identify which card offers the most favorable fee structure that aligns with your financial habits and budget.
  • Card acceptance - Another vital consideration when choosing a prepaid travel card is its acceptance. It is essential to check if the card type, card provider, and card issuer are widely accepted, both domestically and internationally, at various retailers, online merchants, and ATMs. This information can help you determine the card's usability and convenience for your intended purposes, whether it be for everyday purchases or for travel and international transactions.
  • Customer service - Having access to reliable customer service is crucial when dealing with financial services. Before choosing a prepaid card, review the provider's customer service options, such as live chat, phone support, or email. Look for a prepaid card that offers responsive and easily accessible customer support to address any concerns or issues that may arise during your card usage.
  • Reload options - Consider the various reload options available for the prepaid card. Some cards may only allow reloading through direct deposit, while others may offer more flexibility, such as cash reloads at retail locations or transfers from a linked bank account. Choosing a prepaid card with reload options that suit your preferences and accessibility can ensure convenient and hassle-free management of your funds.
  • Additional features - Lastly, explore any additional features or benefits offered by the prepaid card. Some cards may provide perks such as additional cards, rewards programs, cashback offers, airport lounge access, and budgeting tools. Consider whether these extra features align with your financial goals and can enhance your prepaid card experience.

By carefully considering these factors, you can make an informed decision when choosing a prepaid card that suits your financial needs, provides convenience, and minimises unnecessary fees.

 

Equals Money prepaid expense cards - the perfect travel companion

Among the extensive range of expense cards, Equals Money stands out in the UK market, and here's why:

  • Multi-currency - Spend across 20 different major currencies with prepaid cards from Equals Money, perfect for businesses that operate with a global footprint or have teams with frequent international travellers.
    • Supported currencies: Great British pounds (GBP), euros (EUR), US dollars (USD), Australian dollars (AUD), Canadian dollars (CAD), Swiss franc (CHF), Czech koruna (CZK), Danish kroner (DKK), Hong Kong dollar (HKD), Hungarian forint (HUF), Israeli shekel (ILS), Japanese yen (JPY), Norwegian kroner (NOK), New Zealand dollar (NZD), Polish zloty (PLN), Romanian Leu (RON), Swedish krona (SEK), Singapore dollar (SGD), Turkish lira (TRY), and South African rand (ZAR).
  • Virtual cards - Create unlimited instant-issue virtual cards for your business and with digital wallet payments, start spending straight away (compatible with Apple Pay, Google Pay, and Samsung Pay).
  • Worldwide acceptance - Equals Money prepaid cards can be used in over 190 countries, wherever Mastercard is accepted.
  • Spending limits & ATM blocks - Stay on budget by setting custom spend and transaction limits, and with optional blocks prevent withdrawals from ATMs
  • User-friendly platform - Access real-time data, load cards, and view budgets effortlessly through a sleek and intuitive platform.
  • Effortless integration - Seamlessly integrate Equals Money's prepaid cards with your existing accounting software (Xero).
  • Personal support - Enjoy the peace of mind that comes from knowing a dedicated account manager is always available to assist you.

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Euan Robb
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