Assigning people to balances and setting balance roles
Assigning people to balances
A Balance on your Equals Money account is a pot of funds that can be used for spending, receiving money, or making batch payments. There two types of Balances:
- Individual Balances: Assigned to a specific person for their allocated spend.
- Shared Balances: Used by teams or departments, or for shared purposes like subscriptions.
Balances can be nested and structured in layers (e.g., Account Balance > Marketing Team Balance > Google Ads Balance) to suit your organisation's needs. Each Balance can be in multiple currencies and has its own permissions and features.
Cards are linked to specific Balances, and users must be assigned to a Balance to access the funds in it. Controls can be implemented to ensure a user only has access to a limited amount of funds.
If you would like a member of your team to have access to money on your account, you will need to assign them to a Balance, or multiple Balances, after you create them. To do this go to the "Balances" page of your account.
You can either assign them to an existing Balance on your account or create a new one. Once you have created the new Balance, follow the instructions below to assign someone to it.
To assign them to an existing Shared Balance, click the "View" option on the balance tile:
Next click the "Manage" tab and then "Add teams and people":
Compare balance roles:
Each person assigned to a Balance must be associated with a specific balance role, which outlines their permissible actions and access within that designated Balance.
You will also need to ensure your required features are active on each Balance. You can view and edit balance features via the “Manage” tab for each sub-balance.
Adding money to a Balance
Your Equals Money account is a multi-currency current account. You can add funds by sending money from your bank to your unique account details. You can find your account details by going to the Add Money option.
You can choose to:
- Add money in the same currency
You’ll see your unique account details for that balance. Use these to pay directly into your account. - Convert currency
Select the currency you want to pay in, and the currency you want to receive. You’ll also see the exchange rate before confirming. Once you confirm your order, we’ll show you the payment details.
You can look at any exchange orders you've placed by going to the "Transactions" page. If you select the transaction you will be able to download a confirmation of the order.
If you wish to add money directly to one of your sub-balances, go to the "Balances" page, click "View" on the relevant balance tile, and then go to the "Manage" tab. You can add money by making a transfer to the account details listed under "Payment details for Account balance".
